Tips 11-12: Stay On Top Of E-mail
11.
Stay On top Of E-mail
“POP3”Here’s why: Short for “Post Office Protocol 3,” POP3downloads messages to your device’s e-mail client, such as Outlook orEntourage, and then deletes them from the server. So if you check messages frommultiple devices–say, a laptop at home, a desktop in the office and asmartphone in between–each of their inboxes is different.
It’s more efficient to use an e-mail system based on InternetMessage Access Protocol (IMAP), which keeps all of your devices’inboxes in sync by giving each one a copy of your messages but still preservingthe original on the server. That means, for example, that you can read amessage on your laptop in the morning and review it again in the afternoon fromyour smartphone.
Ditto for messages you’ve sent, deleted or moved to aspecial folder, because every time one of your devices connects with theserver, it gets an updated snapshot of your whole account. With POP3, you’dhave to update each device individually and manually–a huge waste of time anda great way to get yourself in a position where an important message is on yourdesktop, but all you have is your smartphone.
Not all e-mail providers charge extra for IMAP. For example, Google’s free Gmail uses IMAP and works with most major e-mail apps, such as Outlook,and smartphone operating systems, such as Android, iPhone and Windows Mobile.
11.
Never Run Out Of Power
SeidoNow for the important part: Keep your batteries charged. Adead spare is counterproductive. Many smartphones come with a charger that canjuice up the spare by itself, even as the phone is charging.
One caveat: If you frequently use your laptop at your desk,pull the battery after it’s completely charged and run your machine directlyfrom the outlet. The alternative–charging the battery, unplugging from theoutlet and then plugging back in when it runs low–wears out the batteryfaster.
For added insurance, buy a power dongle for your smartphone,such as Energizer’s Energi to Go or Duracell’s My Pocket Charger. These use oneto four AA batteries and plug into the same port that your charger uses. Expectto pay around $20.
11.
Stay On top Of E-mail
“POP3”Here’s why: Short for “Post Office Protocol 3,” POP3downloads messages to your device’s e-mail client, such as Outlook orEntourage, and then deletes them from the server. So if you check messages frommultiple devices–say, a laptop at home, a desktop in the office and asmartphone in between–each of their inboxes is different.
It’s more efficient to use an e-mail system based on InternetMessage Access Protocol (IMAP), which keeps all of your devices’inboxes in sync by giving each one a copy of your messages but still preservingthe original on the server. That means, for example, that you can read amessage on your laptop in the morning and review it again in the afternoon fromyour smartphone.
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